Privacy Notice
This privacy notice applies to the Beatrice Gilmore Charitable Trust (Beatrice), registered charity 1200074.
Statement of Intent
When you supply any personal information to Beatrice, we have legal obligations under the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) In particular, we must:
- collect the information fairly
- let you know how we will use it
- keep the information secure
We are committed to protecting and respecting your privacy. Whenever you provide personal information we will treat your information in accordance with this privacy policy, and with legislation.
Information we may collect from you
If you apply to us for a grant, or to provide a support service, we will receive your personal information which may include your name, job title, employer, email address, postal address or telephone number.
How we use your Information
When we collect and use your personal information we will make sure this is only done in accordance with at least one of the legal grounds available to us under Data Protection law as follows:
- Grant administration and monitoring
- Administration and communication about our activities and governance
- Invitation to Beatrice events
- Secretariat and supplier administration
- Responding to correspondence you have sent to us
- Sending information about Beatrice to our supporters and beneficiaries
Consent
We will not contact you for marketing purposes unless you have given your express consent. If you have consented to receive marketing, you may opt out at any time by contacting us.
Disclosure of your information
We will keep your personal information confidential, and will not supply it to any party without your consent, unless we are obliged or permitted by law to do so.
We may sometimes use third parties to process your information on our behalf (for example, send out mailings, or analyse data). However, we require them to keep your information secure and not to use it for their own business purposes.
Where we store your personal data
The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (“EEA”). Where this is the case we will ensure that data is transferred securely in accordance with the General Data Protection Regulation.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
Retention
We will retain your personal information only for as long as is necessary and consistent with the law.
There is certain information that we are required by law to keep for set periods of time.
In all other circumstances if you have had no communication with Beatrice for at least three years we will ensure that all your personal information is deleted.
February 2023